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University of Pennsylvania
CONSTITUTION
  1. This organization shall be known as the Post-baccalaureate Pre-health Society (PPS) at the University of Pennsylvania. Referred to herein as PPS.
  2. The purposes of the organization shall be:
    1. Provide a social network for students in the Pre-Health program and foster social cohesion and continuity within the student body;
    2. Promote professional development events for our students in order to learn more about the health professions both academically and practically;
    3. Be a liaison between the program's students and the CGS office, particularly the Assistant Dean of Premedical Programs;
    4. Become a gateway between our program and the greater Penn community; and
    5. Create an academic support network capable of providing resources to enable greater student development and efficiency.
 
  1. Executive Board:
    1. Shall be the governing body of PPS;
    2. It shall be composed of the Executive Officers and the Chair of the Steering Cabinet or a designated representative.
  2. Executive Officers are:
    1. President
    2. Vice President
    3. Treasurer
    4. Secretary
  3. Qualifications of Executive Officers:
    1. All officers must be enrolled in the Post-baccalaureate program at the University of Pennsylvania.
    2. All officers must have an interest in entering the health sciences.
  4. Duties and Powers of Executive Officers:
    1. The President shall:
      1. Preside over all general and executive meetings;
      2. Be responsible for carrying out the purposes of PPS;
      3. Serve as the primary contact to Dr. Hunter and other CGS staff;
      4. Have the power to appoint committees and respective chairs as the needs arise;
      5. Be the official representative of the PPS at meetings of University sanctioned clubs and events;
      6. Be the official contact to the national chapter of any chosen professional society;
      7. File a copy of the Constitution with the Office of Student Life (OSL) and register PPS with OSL at the beginning of each academic year; and
      8. Have one vote on all official matters.
    2. The Vice President shall:
      1. Serve as presiding officer in the absence of the President;
      2. Serve as President if the office is vacated;
      3. Lead and organize the Career Development committee;
      4. Be the official Executive Committee link to the committee chairs; and
      5. Have one vote on all official matters.
    3. The Treasurer shall:
      1. Keep a record of all money held, acquired, and disbursed by PPS and report of this record at each PPS meeting;
      2. Be the official PPS representative at each SAC meeting;
      3. Develop a budget for next year’s activities;
      4. Promote pecuniary affairs;
      5. Attend the annual SAC Budgetary Planning meeting at the end of each academic year;
      6. Oversee the progress of the Fundraising Committee; and
      7. Have one vote on all official matters.
    4. The Secretary shall:
      1. Keep the minutes of all PPS general and executive meetings;
      2. Record attendance at PPS general and executive meetings;
      3. Keep a history of all PPS goals, functions, and accomplishments;
      4. Send, receive, and answer all outside correspondence addressed to PPS;
      5. Communicate with the Daily Pennsylvanian (DP) to publicize all PPS events;
      6. Oversee the progress of the Alumni Relations, Public Relations, and Web Development Committees; and
      7. Have one vote on all official matters.
  5. The Steering Cabinet is:
    1. Chair
    2. Members
  6. Qualification of Steering Cabinet Members
    1. Must have served the full term they were elected for on the Executive Board and completed it in good standing;
    2. The Chair of the Cabinet or his designated representative on the Executive Board must be a Philadelphia area resident.
  1. Duties and Powers of Steering Cabinet
    1. Be responsible for advising the Executive Officers on all matters of business;
    2. Provide adequate information on past proceedings, goals, and attempted methods of accomplishment;
    3. Provide long term direction in order to maintain consistency throughout the many presidencies; and
    4. The Chair of the Cabinet or his designated representative shall have one vote on all official matters.
  1. Committees
    1. President shall have the power to appoint standing committees from the student body.
    2. Committee chairs will report to the Executive Board at each officers’ meeting.
    3. Duties and Powers of Committee Officers:
      1. The Director Shall:
        1. Serve as the liaison between the Executive Board and the Committee he or she chairs;
        2. Serve as the presiding officer and oversee the functions and direction of the Committee he or she chairs; and
        3. Nominate officers for acceptance to the Committee he or she chairs.
      2. The Officers Shall:
        1. Provide support to the Director; and
        2. Provide the Committee with insight, options, and ideas towards the betterment of the Committee.
    4. Standing Committees and Responsibilities:
      1. The Career Development Committee shall:
        1. Be responsible for collecting, organizing, and distributing resumes from PPS members to companies seeking to hire new Bachelors and Masters graduates and summer interns;
        2. Work with the Vice President to recruit academic speakers and companies to make presentations at PPS meetings.
      2. The Fundraising Committee shall:
        1. Work to raise revenue that contributes to our operating budget; and
        2. Assist the Treasurer to determine the operating costs, revenues, and other funding for PPS in order to create the operating budget
      3. The Public Relations Committee shall:
        1. Be responsible for all publicity for PPS and its events;
        2. Submit descriptions of PPS events to SAC for inclusion on the SAS calendar of events.
        3. Contact students, professors, and departments outside of the Pre-health Program to coordinate programs.
        4. Maintain the alumni database in a timely fashion;
        5. Develop programs to link current students to PPS alumni;
        6. Communicate with the professors within the University to acquire professional alumni contacts; and
        7. Coordinate with Webmaster to created and update alumni information on the webpage.
      4. The Social Events Committee shall:
        1. Be appointed by the President with the approval of the other members of the Executive Board; and
        2. Work in conjunction with the President to develop and promote PPS activities.
 
  1. All Executive Officers must be elected by majority vote during a general meeting.
  2. Election Procedures of Executive Officers:
    1. Campaign speeches will be given as the schedule permits before the election.
    2. The election of the officers of PPS will take place at large during the month of September.
    3. The elected candidates shall assume their offices immediately after elections.
    4. In the event of an open office, an officer can be appointed by a majority vote of the Executive Officers.
  3. Appointment of Steering Cabinet Members and Election of Steering Cabinet Chair
    1. All Executive Officers who have served the full term they were elected for and completed it in good standing are automatically eligible to be Steering Cabinet members;
    2. Each eligible member must provide a letter either accepting or declining membership in the cabinet.
    3. The Chair of the Steering Cabinet shall be elected by majority vote of the Steering Cabinet members.
    4. Election Procedures of  Steering Cabinet Chair
      1. Campaign speeches will be given as the schedule permits before the election.
      2. The election of the Chair of the Steering Cabinet will take place in the month of September after the Executive Board elections.
      3. The elected candidate shall assume their office immediately after the election for a term of one year
  4. Election Procedures of Committee Directors:
    1. Directors can either be nominated by the Executive Board or by themselves
    2. Directors of Committees are elected by 3/4 vote of the Executive Board.
  5. Election Procedures of Committee Officers:
    1. Officers are nominated by the Director of the committee;
    2. Nominees are then voted into office by the Executive Board by a 3/4 vote.
 
  1. The annual meeting of the Executive Board for the election of the new Executive Officers shall be held on the evening of new student orientation in September or at such other time and at such place as the Board may from time to time determine. Other regular meetings of the Executive Board shall be held at such time and place as the Executive Board may from time to time determine. Special meetings of the Executive Board may be called at any time by the President or at least 2 other Executive Board members. Meetings of the Board are open to all members.
  2. Notice of the time and place of all meetings of the Board shall be e-mailed at least one day in advance.
  3. Three members of the Executive Board in good standing shall constitute a quorum for the transaction of business at any meeting of the Executive Board. In the absence of a quorum, the cabinet may discuss but not decide business matters.
 
  1. Active membership shall be open to those post-baccalaureate students who are attending or have attended the University of Pennsylvania.
  2. There will be no membership discrimination based on academic classification such as full-time, part-time, etc.
  3. Membership in any fraternity or society shall not prevent a student from active membership in PPS.
  4. Membership into a professional organization, such as AED, AMSA, etc., will not be required for membership in PPS.
  5. Membership into a professional program will not terminate membership.
  6. Dismissal from membership requires both reasonable cause and a unanimous vote of the Executive Board.
 
  1. Officers and representatives may be dismissed from PPS if they have missed three meetings during the year without good cause.
  2. A sponsor shall be present at all meetings where dismissal of a member is being conducted.
  3. A Committee Chair must resign if three-fourths (3/4) of the Executive Board of PPS feel that they are not carrying out their duties.
  4. The Faculty Advisor shall have the power to remove any member.
 
  1. New amendments shall be proposed at an Executive Board meeting.
  2. The proposed amendments must be circulated at least thirty days before voting or for a period of time determined and unanimously agreed upon by all Executive Board members.
  3. A 3/4 vote is necessary for the amendment to be added to the constitution.

 

___________________________

Jennifer U. Bratton, President

 

___________________________

Philip L. Fava, II, Vice President

 

___________________________

Richard Watson, Treasurer

 

___________________________

Jeff Valdez, Secretary

 

___________________________

Richard T. Kiok, Founder and Chair Emeritus

 

___________________________

Dr. Lynn Hunter, Advisor

 

 

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